Job Description
REPOA is an independent research institution, registered as
a non-profit NGO under the laws of Tanzania. The institution was established in
1994 and primarily undertakes research and utilizes knowledge to facilitate
socioeconomic transformation for inclusive development. In addition to
research, the organization undertakes capacity building of the intellectual
resource (researchers and research users) and facilitates the utilization of
research findings by promoting evidence-based dialogue and participating in
policy reviews and development.
REPOA is seeking to recruit a suitable candidate to fill the
position of Director of Finance and Administration (DFA). The job holder
reports to the Executive Director and provides leadership and Management of the
Finance, HR, ICT and Resource Centre. The position is responsible for ensuring
sound financial practices and putting in place robust internal controls in all
REPOA’s projects and routine undertakings that involve financial transactions.
The DFA will promote high standards of accountability and management of
resources. The DFA will also ensure timely and accurate financial reporting and
strong audit performance and Compliance and will oversee effective management
of personnel and assets. The DFA will be recruited on a two-year contract renewable
upon satisfactory performance.
Duties and
responsibilities:
- Prepare and issue guidelines for development of annual plans
and departmental budgets, including coordinating the merging of departmental
budgets into an annual consolidated budget and presentation of proposed budget
to the Board of Directors.
- Review various institutional systems and procedures relating
to finance and administration to ensure compliance with Government requirements
including taxes and levies, acceptable standards and best practices.
- Overseeing standard operating policies and developing systems
and controls and ensuring that operating manuals are up to date.
- Monitor implementation of approved budgets to ensure
activities carried out correlate with the budget and established internal
controls.
- Ensure availability of relevant infrastructure to support
implementation of activities.
- Coordinate preparation of periodic financial reports and
presentation of the reports to the Board of Directors for approval, including
coordinating external audit exercise.
- Manage expenditure and cash flows of the institution,
including making decisions on the areas of investment.
- Maintaining a risk register and manage potential financial
and ICT related risks and advise the management on available options and ways
to mitigate them.
- Coordinate acquisition of library materials to ensure
availability of up to date journals, books and other reference materials for
the resource centre.
- Supervise HR issues to ensure smooth running of the
institution, including assessment of capacity limitations, trainings, and other
appropriate steps to improve staff performance.
- Supervise finance, HR and ICT personnel and managing their
performance and development. Providing financial support and advice to the
Executive Director and staff in various projects. Ensure overall responsibility
of the finance staff and systems and instil culture of efficiency, integrity
and transparency of the financial operations.
- Ensuring contractual compliance with financial regulations
and requirements agreed between REPOA and donors.
- Overseeing management of contracts with suppliers.
- Secretary to the Audit and Risk committee of the Board of
Directors.
Qualifications,
Skills and Experience:
- Must be registered by NBAA as Certified Public Accountant
(CPA) or equivalent qualification issued by recognized institution. In
addition, must possess master’s degree or business administration from a
recognised higher learning institution.
- At least 8 years’ experience in Finance and Administration
as a senior or Principal Accountant, with high level of involvement in making strategic
and operational decisions and managing personnel and administration portfolio.
- Previous experience of managing donor funds, operations of
NGOs and multiple projects is an added advantage.
- Strong analytical skills, integrity, initiative and ability
to manage multi-disciplinary teams.
- Excellent command of written and spoken English and
Kiswahili.
- Proven record for use of accounting software. Knowledge of
Pastel software will be added advantage.
Method of Application
If you are interested in this job opportunity, e-mail us
your CV (max. 5 pages) and cover letter explaining your suitability for this
role. Please, do not include your certificates. Write “DFA” in your e-mail
subject line.
Executive Search and Selection Division
Prospect Africa
Limited
e-mail: recruitment@prospect-africa.net
The deadline is on Friday, 22nd Oct. 2021. Only short-listed
candidates will be contacted.