Job Type : Full Time
Industry : Human Rights or Social work
Education Level : Managerial Level
Deputy Director of Programs
Dar es Salaam, Tanzania, United Republic of
Requisition ID: req27616
Job Title: Deputy Director of Programs
Sector: Program Administration
Employment Category: Fixed Term
Employment Type: Full-Time
Location: Dar es Salaam, Tanzania
Job Description
For over half a century, Tanzania has been a country of
asylum, hosting one of the largest refugee populations in Africa. At present
there are 66,370 Congolese refugees, many of whom have lived in Tanzanian camps
for 20 years. Tanzania also now hosts 200,000 Burundian refugees, many of whom
arrived over the last 16 months as violence in Burundi intensified.
Refugees from DRC and Burundi continue to arrive in Tanzania daily, and are
received at a dozen reception centers close to the Burundian border, before
being transferred to a longer-term refugee camp. Sectors include: Gender
Based Violence, Child Protection, Youth, Protection of Persons with Specific
Needs, Education, Health, Reproductive Health and Mental Health.
Job Overview/Summary:
The International Rescue Committee currently seeks to
recruit the position of Deputy Director of Programs (DDP) for its Tanzania
program, based in Dar Es Salaam. The position will lead the program unit in the
areas of strategic programming and planning, ensure design, implementation,
program quality, promoting strategic growth and strong external and internal
representation and advocacy. They must be able to motivate and lead a diverse
staff as well as effectively manage programs, partnerships and budgets.
Particular emphasis will be placed on responsiveness to beneficiary needs and
evidence of impact. In coordination with the Country Director, the DDP builds
and sustains strong donor relationships. Reporting to the Country Director and
a member of the Senior Management Team, the DDP directly supervises eight
senior staff who are responsible for proposal development, program quality and
implementation. This position has close working relationships with the Senior
Supply Chain Coordinator, Finance Controller, HR/Admin Coordinator, Grants
Coordinator as well as field-based Field Coordinators. The DDP position is
limited accompanied and requires extensive field travels.
The position requires extensive travel to Kigoma region,
supporting programs and teams at field sites
Major Responsibilities:
Program Strategy, Design and Fundraising
• Provide leadership in development and implementation
of a needs-based programming for the country program.
• Ensure, with Coordinators, and HQ-based Technical
Unit staff, that project design of projects reflects IRC program quality
standards and industry standard methodologies and includes theory of
change.
• Ensure program meetings are held regularly
encouraging an broad approach ensuring cross sectoral collaboration and
innovative strategies
• Lead efforts for sustainable program growth,
proactively finding opportunities for new programming initiatives and emphasizing
multi-year funding to support them.
• Provide leadership support to the programming and
grants teams to develop competitive, evidence-based and cost-effective funding
applications.
• Investigate opportunities to expand existing
programming and to develop new programming relevant to IRC capacities and
strategic priorities.
• Provide guidance, strategies and tools to ensure that
programming choices are based on needs assessment findings (primary &
secondary data) and analysis, input from communities, a thorough understanding
of context, technical standard methodologies, and operational viability.
• Formulate integrated programming initiatives so that
technical sectors complement each other and promote mainstreaming of protection
principles and gender-responsive approaches.
Project Management
• Provide overall leadership and management of IRC
Tanzania’s programming portfolio, ensuring strategically coherent program
direction, well-managed growth, and compliance with IRC and donor regulations.
• Continually seek out ways to build the capacities of
programming team members, individually and collectively.
• Ensure that detailed, realistic and feasible project
implementation plans are developed, and modified as needed, in collaboration
with the field management.
• Regularly travel to the field to visit projects.
• Support M&E Coordinator to regularly review
progress against indicators.
• Coordinate with other members of Senior Management
Team on appropriate management, compliance and performance standards, as well
as effective systems for budget management, knowledge management and risk
management.
• Work with M&E Coordinator and technical
coordinators to put accountability mechanisms in place for beneficiary
feedback.
• Support programming staff to collect, document and
disseminate lessons learned and standard methodologies, incorporating these
into new project designs.
• With M&E coordinator and programming staff,
develop effective and appropriate M&E plans, including methodologies and
tools to strengthen the quality of data collection, analysis and reporting.
• Review M&E and accountability data with
programming staff to identify and address areas for operational improvement.
Financial Management
• In coordination with finance, operations, and grants,
ensure compliance with donor requirements.
• In collaboration with finance and operations,
contribute to the development and periodic reforecasting of the annual
operating budget.
• In collaboration with the field management, ensure
that programming staff are well trained to properly manage project budgets.
• Meet with programming, grants and finance staff
regularly to review budget comparison reports.
• Mitigate risk by collaborating with the Finance Department
to ensure that programming staff fully understand financial and administrative
processes involved in project budget cycles.
• Ensure that risks limiting achievement of objectives
are reported and rapidly addressed.
Staff Management and Development
• Create a supervisory environment focused on the
achievement of team and individual results that emphasizes the importance of
learning, productivity, accountability and openness
• Communicate regularly with staff and promote positive
conflict resolution among team members.
• Provide guidance and supervision to all program
coordinators and sector managers; discuss job expectations, set objectives and
provide appropriate and timely feedback on performance of direct reports,
including timely implementation of performance management system.
• Adhere to IRC’s performance management system,
providing regular, timely and thoughtful coaching, feedback, performance
assessment, and professional development for all direct reports, while making
sure that they do the same for their direct reports.
• Build capacities of programming staff in key project
management principles, tools and approaches and ensure that these new skills
are applied on the job.
• Manage recruitment, hiring and development of
high-performing national staff to assume greater levels of responsibility.
• Provide leadership support for the successful
implementation of and adherence to the IRC Global HR Operating Policies and
Procedures.
• Lead with commitment, integrity and accountability to
the "IRC Way" – Global Standards for Professional Conduct.
• Promote constructive, collegial teamwork between
programming staff and operational support staff.
Representation and Communication
• Enhance IRC Tanzania’s profile among relevant
stakeholders: donors, national and local government partners, international and
national NGOs, etc.
• Represent IRC Tanzania at NGO, interagency and
governmental meetings.
• Act as the focal point for program-related
communication between IRC country programs in the region and worldwide offices.
• Oversee programmatic inputs to advocacy efforts both in-country and globally
Job Requirements
• Education: Advanced degree in international
relations, development studies or relevant field
• Must have at least six years of progressively
responsible international management experience, including technical staff
supervision.
• Proven ability to develop winning proposals to public
and private-sector donors
• Fluent English
• Previous experience managing programs financed by US
government agencies, DFID, EU, UN, foundations and private donors a must, with
previous experience in competitive RFA/P environments a plus.
• Proven ability to manage projects to completion on
time, within budget, and with the anticipated results.
• Demonstrated successful leadership experience with a
multi-disciplinary team in a cross-cultural setting, including active mentoring
and coaching.
• Extensive experience with monitoring and evaluation
tools and systems for complex programs
• Ability to respond to multiple priorities in a timely
manner, producing high-quality outcomes.
• Ability to work and live in a sometimes-insecure
environment while maintaining a positive attitude.
• Excellent English essential with Kiswahili a strong
advantage
Working Environment:
Security level yellow - The situation in most of the country is calm. Some parts of Kigoma experience insecurity-highway banditry.
Diversity, Inclusion and Gender Equality
IRC acknowledges and honors the fundamental value and
dignity of all individuals. We are an Equal Opportunity Employer and consider
all applicants on the basis of merit without regard to race, sex, color,
national origin, religion, sexual orientation, gender identity, age, marital
status, veteran status or disability. IRC is also committed to narrowing the
gender gap in leadership positions. We offer benefits that provide an enabling
environment for women to participate in our workforce including parental leave,
gender-sensitive security protocols and other supportive benefits.
Professional Standards: IRC staff must adhere to the
values and principles outlined in IRC Way – Global Standards for Professional
Conduct. These are Integrity, Service, Accountability and Equality. In accordance
with these values, IRC operates and carries out policies on Beneficiary
Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace
Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.
The International Rescue Committee is a global humanitarian
aid, relief, and development nongovernmental organization. The International Rescue Committee provides
critical support to thousands of refugees living in Tanzania as a result of
ongoing conflict in neighboring countries.
Started work in Tanzania in 1993
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