Job Description
Senior Supply Chain
Manager
Kasulu, Tanzania, United Republic of
Requisition ID: req28424
Job Title: Senior Supply Chain Manager
Sector: Supply Chain
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No
Location: Kasulu, Tanzania
Job Description
Background/IRC Summary:
The International Rescue Committee responds to the world’s
worst humanitarian crises and helps people whose lives and livelihoods are
shattered by conflict and disaster to survive, recover and gain control of
their future.
IRC has been present in Tanzania since 1993 and initially
focused its response on meeting the needs of refugees from Rwanda, Burundi and
the Democratic Republic of Congo. Since the initial influx, IRC Tanzania has
continued to tirelessly serve the needs of both refugees and host communities.
In 2020, IRC Tanzania reached 250,000 people across three refugee camps and
within the broader population. Our work focuses across Protection (including
GBV, Women’s Empowerment, Child Protection and Protection and Rule of Law),
Education and Health (including mental health and sexual reproductive health).
IRC in Tanzania is funded by a range of high profile
institutional and voluntary donors, including governments, international
organizations, corporations, and foundations.
ROLES & RESPONSABILITIES
The Senior Supply Chain Manager is responsible and
accountable for supply chain activities in Kasulu area of operation. Under the
direct supervision and the guidance of Reg. Field Coordinator and technical
support of the Senior Supply Chain Coordinator, the Senior Supply Chain Manager
has to make sure that the following requirements are applied in the day-to-day
operation process as per either the IRC or specific donor`s procedures:
a. PROCUREMENT
- Preparing
the MPA/MSA contracts for reviews before their submissions to the SSCC and
then RSCD.
- Collecting,
organizing, and analyzing the contracting data or any related SC ones.
- Coordinating
the negotiations with suppliers through the procurement committee in
place.
- Managing
and leading the bidding process as per the GSC SOP in place.
- Developing
and issuing requests for proposals (RFP)
- Completing
a purchase request process in respect of agreed timeline.
- Managing
relationships with suppliers
- Managing
relationships with program staff during the procurement process.
- Knowing
and applying donors' rules and regulations for any purchases
- Developing
and understanding category sourcing strategy
- Draft
contracts, ensuring that the contract management process is in place and
followed by everyone.
- Analyzing
BVA reports and providing feedback to the SSCC or programs for under or
overspent budget lines comparing to their grant ending dates.
- Identifying
fraud red flags and immediately escalating them to the appropriate person
or unit.
- Leading
Market Analyses and with the procurement committee, identifying the value
for money for all IRC goods & services procurement.
b. INVENTORY AND
WAREHOUSING
- Ensuring
that the inventory management process is applied at all sub field offices
- Making
sure that the warehouse safety and security management is followed.
- Conducting
the warehouse site selection following the criteria in the SCAT.
- Ensuring
that the buffer stock management process is in place for all warehouses.
- Managing
distribution plans and coordinating their updates with both the SSCC and
programs
- Ensuring
that the CIK stock management process is in place
- Managing
the inventory disposal procedures and ensuring that all forms are signed
and filed.
- Coordinating
the Drug storage management trainings and ensuring that the
recommendations are applied all time.
- Managing
the stock take process with the warehouse officers. Ensuring the existence
of stock take plan.
- Managing
cycle counting process and ensuring that it is applied on regular basis.
- Coordinating
the reconciliation process management after the inventory count and report
the discrepancies to the SSCC in case of any.
- Manage
inventory insurance coverage
- Ensuring
that the cold chain management process is applied, and all deviations are
mitigated.
- Participating
actively to the food commodities management-ensure that the best practices
are applied.
c. ASSETS AND PROPERTY
- Ensuring
that the appropriate IRC assets and property management
- Managing
the training needs assessment for warehouse staff to build their
capacities.
- Implementing
the donor requirements where required.
- Implementing
the maintenance and repair management process for vehicles and equipment.
- Managing
the disposal process and per the approved plan
- Managing
the auction process following either the donor or IRC procedures.
- Understanding
the insurance coverage process and the local regulations
- Developing
the assets running cost analysis and providing the recommendations based
on their status.
d. Logistics (Fleet)
- Managing
fleet operations and providing support where needed.
- Creating
local policies in respect of either IRC or local regulations.
- Implementing
fuel consumption management.
- Developing
the strategy(ies) for drivers’ management
- Developing
the fleet movement plans strategies and management
- Ensuring
that the HF and the VHF radios are managed effectively.
- Conducting
the transport need assessments and providing recommendations when
required.
- Understanding
local department of transport requirement
- Managing
vehicle insurance and registration
- Knowing
customs clearance procedure
- Repair
management
- Developing
vehicle management cost analysis
- Managing
vehicle safety
e. Learning and
Development.
- Assessing
training gaps and developing the professional careers plan for his
supervisees.
- Managing
the orientation and on-boarding process for new hired staff in the
department.
- Coordinating
the department trainings.
f. Security
Responsibilities
- Be
the Security focal Point for the area of operation.
- Provide
guidance and oversight in regard to security procedures
- Set
up communication network and ensure it is working efficiently to
facilitate security information
sharing.
- Ensure
contracted security company perform their responsibilities as documented
in the contract. Report to management any security challenges and
incidents occurring within Kigoma region area of operation.
-
Common Duties
- Attend
and participate in trainings identified/organized by your supervisor.
- Follow
any new procedures and guidelines designated in circulars from Country
Director.
- Report
any violations of IRC’s three core values (Integrity, Service and
Accountability) as per IRC WAY reporting mechanism. The reporting of
violations is an obligation on the part of all staff members.
- Assist
where necessary in undertaking activities that aim to prevent the
occurrence of sexual abuse and exploitation of beneficiaries by IRC and
other humanitarian workers.
- Perform
other duties as may be assigned by your supervisor
Qualifications
- Minimum
qualification required: University degree in Materials Management /
Procurement and Logistics.
- Experience
of 4 years in procurement and / or logistics in international
organizations.
- Active
member of Procurement and Supply Professionals and Technician Board
(PSPTB)
Skills & Technical Skills:
- Good
knowledge of the required computer tool (Excel, Word, power point
- Practical
knowledge of logistics procedures and procurement practices is an asset.
- Good
organizational and planning skills.
- Ability
to maintain effective professional relationships at all levels.
- Strong
organizational, negotiation and teamwork skills.
- Excellent
verbal and written command of English required, including business
vocabulary; fluency in Swahili is desirable.
- Proven
level of integrity and reputation in the process of purchasing goods and
services with sellers.
- Ability
to lead teams and conflict management.
- Highly
focused decision-making capabilities.
- Change
management.
- Manage
SC risks.
- Multifunctional
collaboration.
- Strategic
thinking.
- Effective
communication.
- Problem
solving ability.
- Result-oriented
approach.