Job Description
Location: Nkasi Rukwa, Tanzania
Company: Plan International
BACKGROUND
Plan International is an independent development and
humanitarian organisation that advances children’s rights and equality
for girls. Plan has over 80 years’ experience and works in more than 75
countries across the world. We strive for a just world, working together with
children, young people, our supporters and partners.
Plan International has been working in Tanzania since 1991.
Our work supports marginalised children and youth, especially adolescent
girls, to grow up physically and mentally healthy and ready to shape their
future. We create an enabling environment and empower girls to be
active drivers of change in realising their rights. We prioritise working
with partners, and ensuring all of our work is evidence based.
Nkasi PU has started its operation in March 2016 as result
of the process of Plan Tanzania overarching aim is to reach the marginalized
and excluded in line with Plan’s global strategy. The region, Rukwa as a whole
is performing poorly in almost all social – economic indicators, and
sponsorship feasibility was observed to be favourable for Plan International to
work in the area. We are currently identified 5 wards where sponsorship
communication project is focused
role PURPOSE
This role aim to facilitate children, parents and partners
in designing, planning, implementing and monitoring projects at the grassroots
level while building and maintaining the relationship through meaningful
communication across cultures.
Dimensions of the Role
- Directly
reports to Program Unit Manager.
- Responsible
for building relationships and communication activities, community
mobilization and facilitation in program activities.
- Manages
budget of the projects facilitated at the community.
Accountabilities
1. Community mobilization and facilitation
- Facilitate
the communities and other stakeholders in resource mobilization.
- Facilitates
effective participation of children, families, communities and
stakeholders in program activities
- Facilitate
communities in the design, implementation and monitoring of community
managed projects in line with the CCCD agenda.
2. Maintain and strengthen Plan relationship and
partnership with key stakeholders and partners through coordination, Networking
and Advocacy.
- Establish
good working relations with children, families, community leadership,
community-based organizations (CBOs), government extension staff and other
stakeholders at ward and village levels
- Participate
and organize in stakeholder meetings and networks at ward and village
levels.
- Coordinate
all Plan`s business at the grassroots and facilitate the process of
self-empowerment of children, families, groups and association.
3. Sponsorship Communications activities
- Create
community awareness and the community volunteer on development education
and communication materials. Ensure communities are aware of Plan’s
Programmes and approaches
- Facilitate
the process of community reflections and project effectiveness.
- Facilitate
meaningful dialogue between children, families, communities and sponsors
using Plan`s sponsorship and development communication mechanism and
tools.
- Promote
integration of Sponsorship Communications and program processes at field
level
- Facilitate
production of quality Sponsorship Communications products to meet set
deadlines
- Carry
out regular home visits to all sponsored families and findings are documented
on a monthly basis.
- Ensure
Community members, SC and Families participate effectively on Plan’s
Programmes as evidenced in children’s voices in several PU reports
- To
enhance capacity of CVs/CBOs for effectively support, Quality and timely
sponsorship production.
4. To Promote, facilitate and abide to child
Protection Policy and Procedures, code of conduct and mandatory reporting
responsibilities.
- Promote
and facilitate child rights-based programming at field level.
- promote
and abide by internal policies and procedures including but not limited
to: Child Protection Policy; Code of Conduct; mandatory reporting
responsibility
- Reports
all incidents and concerns on child abuse to the relevant authorities.
- Ensures
that the Ward and Village Child Protection Committees are fully
functional.
- Ensure
all partners and relevant others, including children and communities, are
trained, sign and have access to the child protection policy (and other
relevant documents such as the Code of Conduct), are aware of its contents
and clear about the responsibilities it places on them.
5. Ensure quality and timely reporting of both mandatory
and adhoc report.
- Develop
and submit to the PUM monthly progress and status reports, Projects
Outlines with budgets and annual action plans
- Monitor
progress of project expenditures and submit budget modification request to
the PUM
- Well
documented lesson learnt and best practice, on what work well and what
needs to change on community level as evidenced in different PU reports
- Downward
accountability to stakeholders, especially children’s and communities
including documenting what works for a wider sharing across Plan Tanzania
is well facilitated as evidenced in quarterly reports
6. Property Management
- Manage
and maintain any assigned property or assets such as
motor cycles, computer or other equipment’s in accordance with established
rules and procedures.
7. Gender mainstreaming
- Mainstream
gender programming in all Plan business at the community level.
- Promote
and abide to Plan gender policy.
- Ensures
that Plan International’s global policies for Child Protection (CPP) and
Gender Equality and Inclusion (GEI) are fully embedded in accordance with
the principles and requirements of the policy including relevant
Implementation Standards and Guidelines as applicable to their area of
responsibility. This includes, but is not limited to, ensuring staff and
associates are aware of and understand their responsibilities under these
policies and Plan International’s Code of Conduct (CoC), their relevance
to their area of work, and that concerns are reported and managed in
accordance with the appropriate procedures.
Key relationships
[This section refers to people inside and/or outside of
the organisation that the post-holder needs to have contact with, and why. This
should include virtual presence.]
Working contacts inside and outside the organization;
include the purpose and level (high, medium, low) of the contact
- Project
Coordinators-high
- Functional
networks-high
- External
stakeholders-high
- Community
volunteers-high
Technical expertise,
skills and knowledge
Leadership behaviours
- Ability
to organize own work and work independently
- Promotes
high performance
- Initiative
and innovative
- Communicates
effectively
Skills specific to the post
- Excellent
communication skills
- Excellent
community mobilization skills
- Problem
solving skills
- Ability
to work in a multidisciplinary and multicultural environment
- Team
building and maintaining skills
- Advanced
Facilitation skills
- Proficient
in computer skills
- Good
interpersonal skills
Plan International’s Values in Practice
We are open and accountable
- Promotes
a culture of openness and transparency, including with sponsors and
donors.
- Holds
self and others accountable to achieve the highest standards of integrity.
- Consistent
and fair in the treatment of people.
- Open
about mistakes and keen to learn from them.
- Accountable
for ensuring we are a safe organisation for all children, girls &
young people
We strive for lasting impact
- Articulates
a clear purpose for staff and sets high expectations.
- Creates
a climate of continuous improvement, open to challenge and new ideas.
- Focuses
resources to drive change and maximise long-term impact, responsive to
changed priorities or crises.
- Evidence-based
and evaluates effectiveness.
We work well together
- Seeks
constructive outcomes, listens to others, willing to compromise when
appropriate.
- Builds
constructive relationships across Plan International to support our shared
goals.
- Develops
trusting and ‘win-win’ relationships with funders, partners and
communities.
- Engages
and works well with others outside the organization to build a better world
for girls and all children.
We are inclusive and empowering
- Seeks
constructive outcomes, listens to others, willing to compromise when
appropriate.
- Builds
constructive relationships across Plan International to support our shared
goals.
- Develops
trusting and ‘win-win’ relationships with funders, partners and
communities.
- Engages
and works well with others outside the organization to build a better
world for girls and all children.
Physical Environment
[In this section, state “typical office environment”, or
conditions such as “must work outside in an extremely hot and humid climate”.
Also note if any protective equipment is required.]
Typical office environment with frequent visit to the
communities
Level of contact with
children
High level: Frequent interaction with children