Job Type : Contract
Industry : Finance/Accountancy and Auditing/Business Administration
Education Level : Senior level
The East African Community is a
regional intergovernmental organization comprising the Republic of Burundi, the
Republic of Kenya, the Republic of Rwanda, the United Republic of Tanzania,
Republic of South Sudan and the Republic of Uganda with its Headquarters in
Arusha, Tanzania.
The EAC mission is to widen and
deepen economic, political, social and cultural integration to improve the
quality of life of the people of East Africa through increased competitiveness,
value added production, trade and investments.
This is an exciting opportunity
for highly motivated and result-driven professionals who are citizens of East
African Community Partner States (Burundi, Kenya, Rwanda, Tanzania, South Sudan
and Uganda) to apply for the following position tenable at East African
Community-Secretariat:
Grade:
Professional staff Category (P1)
Reports to: Directorate of
Finance
Organ/Institution: EAC Secretariat
Project duration: 3 years
Duty Station Arusha, Tanzania
Main Purpose of the job
The main purpose of this job is to facilitate efficient and
effective financial administration and management of all funds of the
"East African Community Regional Network of Public Health Reference
Laboratories for Communicable Diseases Project".
Duties and Responsibilities
·
To manage the designated (Special) Account
opened in a Commercial Bank by the EAC Secretariat;
·
To manage and administer all the funds of the
"East African Community Regional Network of Public Health Reference
Laboratories for Communicable Diseases Project" in accordance with the
existing EAC Financial Rules and Regulations and also the donor specific
financial disbursement and reporting guidelines;
·
Validate payment vouchers, cheques, local
purchase orders for all transactions as well as other relevant expenditures;
·
Reconcile ledger accounts and follow up of
imprest given to staff;
·
Monitor and ensure that enough funds are
available in the project account and initiate disbursement and/or reimbursement
requests to donors once the minimum threshold is reached;
·
Maintain regular and timely accounting records
and prepare weekly, monthly, quarterly and annual financial reports;
·
Prepare financial reports for accountability of
the funds disbursed and analysis of accounts so that decision makers receive
timely and accurate information;
·
Assist officers of the project to prepare
budgets for the activities requested;
·
Monitor the expenditure of project funds with a
view to ensuring that the amounts budgeted for, under each expenditure head, is
not exceeded;
·
Prepare payments and allowances for the
implementation of the various activities of the project;
·
Promote a positive corporate culture and image
of the EAC;
·
Prepare annual budgets and financial
reports/statements of the project in liaison with the technical officers of the
various EAC Organs, Institutions and Sectors and also relevant officers in the
EAC Partner States' National Ministries responsible for Health as well as the
National Public Health Reference Laboratories for Communicable Diseases for
presentation to the EAC Council of Ministers and the East African Legislative
Assembly (EALA);
·
Prepare and consolidate multi-year and annual
work plans, budgets and technical narrative and financial reports for the EAC
Partner States and various international development partners involved in the
implementation of various activities of the project;
·
Maintain ledgers and implement strong internal
control systems in order to facilitate timely financial reports, budget and
accountabilities;
·
Prepare monthly cost comparison reports for
budgetary control and account for the programme expenditure and its
disbursement against budget codes and relevant budget of the "East African
Community Regional Network of Public Health Reference Laboratories for
Communicable Diseases Project";
·
Maintain the asset register and their
depreciation schedules of the project;
·
Manage credit levels for various debtors and
creditors and follow-up for payments and refunds where applicable;
·
Perform any other duties as may be assigned from
time to time by the EAC Director of Finance and EAC Secretariat Management from
time to time;
·
Ensure payments to contractors are being
effected according to the relevant supply and service contracts and establish
an adequate internal control system;
·
Keep records of all disbursements affected out
of the Deposition Fund according to the supply and service contracts financed
out of the deposition funds and the cost categories agreed upon;
·
Support the PEA in establishing request for
replenishment of the Deposition Fund in order to maintain an adequate liquidity
position;
· Establish the Statement of Expenditure (SOEs) to be sent to KfW as evidence of the use of fund together with relevant supporting documents Ensure regular and periodic audit of the
deposition fund by an independent Auditor on the basis of the Terms of reference provided by
Qualification.
1.
Bachelor's degree either Accounting, Finance,
Business Management from a recognized University
2.
Must have professional qualifications i.e. CPA
(K), CPA (U), CPA (T), ACCA, ICPAU, etc or equivalent
Experience:
1.
Proven relevant accounting experience of not
less than five (5) years
2. Proven experience in managing cash flows above US$ 500,000 and working with projects funded by donors especially Financial Institutions like the German Development Bank, African Development Bank, the World Bank, or others will be an added advantage.
Skills and
Competencies
1.
Must be proficient in various Computerized
Financial Management Information Systems such as the Sun System Accounting
Package, Navision, Sage Pastel, and other computer packages.
2.
Good interpersonal and communication skills,
ability to work in multicultural environment and ability to plan and manage
own work, including managing conflicting priorities for timely completion of
the assignment,
3.
Self-motivated with the ability to work with
minimum supervision.
4.
Good team player, flexible, honest, innovative
and person of high integrity
5. Experience of working in challenging environment and effectively dealing with people from different cultures, races and backgrounds
Terms and Conditions
of Service
This is an EAC regional level health sector project staff
position with a duration of three year contract subject to satisfactory
performance and availability of donor funds.
Education and Qualification
All candidates applying must have qualifications that are
recognized by the relevant national accreditation body in their respective
Partner State. This condition is applicable for locally and internationally
attained qualifications.
Relevant Working
Experience
Internship, training and apprenticeship will not be
considered as relevant work experience.
The EAC is an equal opportunity employer; therefore, female
candidates are particularly encouraged to apply. EAC will only respond to those
candidates who strictly meet the set requirements.
HOW TO APPLY
Interested candidates who meet the qualification and
experience requirements for the above mentioned positions are advised to send
their applications, detailed curriculum vitae, photocopies of academic
certificates, names and contact details of three referees, and a copy of
National Identity Card, or Birth Certificate or Passport showing date of birth.
Please quote the respective reference number on both the application letter and
envelope. For electronic submission, please quote the respective reference
number on the subject of the email and send to the address given below.
Please note:
Applications that do not: indicate nationality and age; the
reference number; or have an application letter attached; have certified copies
of their academic degrees and other professional Certificates, or fail to
provide three referees will be disqualified.
Only qualified candidates will be contacted
EAC Staff Rules and Regulations precludes considerations of
applicants above 55 years of age
EAC does not require candidates to pay money for the
recruitment process
The Secretary General
East African Community
P. o Box 1096
Arusha - Tanzania.
Tel: +255 27 2162100
Fax: +255 27 2162190
Email: vacancy@eachq.org
Regional Organization mandated by the Government of Kenya, Tanzania , Uganda , Rwanda , Burundi and South Sudan to Spearhead the East African economic, social , cultural and political integration agenda.
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