About the job

• Job Type : Full Time

• Industry : Finance/Accountancy and Auditing/Business Administration

• Education Level : Senior level

Job Description

 Job Title:  Accountant

Department Support Services and Finance

Reports to Manager -Support Services and Finance

Location: Dar es Salaam, Tanzania

Supervises: Normally Accounts Assistant

Travel Requirements: Some travel

Key relationships: Finance Team, Head of Programmes, Department Managers

A: CORE PURPOSE OF THE ROLE:

Assists the Manager -Support Services and Finance in the preparing of HakiElimu accounting records according to approved accounting standards and other guidelines issued by the National

Board of Accountants and Auditors, which are in line with the International Accounting Standards.

He/she is also responsible for the successful management of funds by ensuring that all the requirements, regulations and compliance are being adhered to. S/he will be assisting the

Accountant in reporting donor funds management.

To maintain and prepare HakiElimu’s accounting records according to approved accounting standards and other guidelines issued by the National Board of Accountants and Auditors, which are in line with the International Accounting Standards.

B: MAIN RESPONSIBILITIES:

a) Documents Management, Reporting and Auditing (40%)

• Preparation of accounting monthly reports in relation to performance.

• Examination of finance documents to ensure they are accurately supported, approved, coded, and imprest is retired timely as per Financial Regulations.

• Reviewing and endorsing all payments/transactions.

• SAGE posting of payment vouchers and petty cash vouchers, printing the trial balance and relating with individual budget codes.

• Follow up bank requirements in relation to maintaining bank accounts.

• Responsible for currency transfers and maintenance of Bank balances.

• Prepare month-end bank statement reconciliations.

• Preparation of accounting monthly reports in relation to performance.

• Prepare Budget vs Expenditure report using Sage accounting software. Maintain records of accounting documents for verification at any given time, and to be easily available in the preparation of year - end Financial Statements..

• Participate in the preparation of Project Financial reports of respective Development Partners.

• Participate in internal and external audits.

• Examine finance documents to ensure they are accurately supported, approved, coded, and imprest is retired timely as per Financial Regulations

• Participate in the end of year Financial statements preparations i.e Statement of comprehensive income, statement of financial position and Cashflow report.

b) Budgeting (10%)

• Contribute to developing budgets that are commensurate to HakiElimu projection and manageable.

• Income budgets and cash flow projections developed in relation to budgets.

c) Funds management and compliance (20%)

• Assist the Assistant Accountant and SSAF Manager in the management of funds expenditures;

o including Imprest management, posting of vouchers to the accounting software,

o reconciliations and project/core fund reporting.

• Request for disbursements from Development Partners (as per agreement), prepare and send out promptly acknowledgement letters for receipts.

• Ensure that the contracts, Policies and Procedures are in accordance to the National

Laws (ensure statutory returns paid within due dates and returns filed timely).

d) Journal Entries and Posting (20%)

• Sage software posting of payment vouchers, Imprest expenditures and petty cash vouchers, printing the trial balance and relating with individual budget codes.

e) Other Duties (10%)

• Serve as a the fundraising committee member and participate in proposal budget development.

• Participate in the development of the Department’s work plans and reports.

• Other duties as may be assigned by the Supervisor.

C: PERSONAL SPECIFICATIONS, BEHAVIOURS AND CONDUCT:

a) Minimum Skills and Experience-Essential

• Bachelor Degree in Accountancy or B. Com. Majoring in Accountancy/ Finance.

Possession of CPA will be an added advantage.

• Strong Financial and Grants Management skills and experience.

• Good knowledge and understanding of NGO statutory and compliance requirements.

• Understanding of Project Cycle Management (including problem/objective trees, stakeholder analysis, project planning, budgeting).

• Fluency in both Kiswahili and English Languages (Spoken & Written)

• Excellent Analytic and Reasoning skills

• Ability to work independently and in a team

• Competent in Word, Excel, and PowerPoint and accounting software such as

Pastel, Sage etc.

b) Minimum Skills and Experience- Desirable

• Applicable experience in non-profit governance, administration, grants management and compliance.

• Experience of working in a multi-cultural environment.

• Ability to train and support staff to understand developing and managing donor relationships and funding.

c) Personal Attributes and Behaviours

• Proven ability to manage multiple priorities at the same time. In particular, the experience of managing multiple budgets at the same time

• Proactive and able to self-manage

• Highly organized and detail conscious

• Honesty and integrity

• A team player

• Able to communicate clearly to diverse audiences, including donors, private sector partners, staff, management and government officials

d) Code of Conduct

To uphold HakiElimu’s financial policies and procedures, staff code of conduct and values at all times. A role model to others.

D: CHANGES AND AMENDMENTS:

HakiElimu may amend this job description after consultation with the employee and the supervisor

DOWNLOAD FULL JOB DESCRIPTION AND APPLICATION FORM

HOW TO APPLY

All the applications should be sent to jobs@hakielimu.or.tz by 10th February 2022.