About the job

• Job Type : Full Time

• Industry : Administration/Operation

• Education Level : Senior level

Job Description

Job Title: Human Resources and Administration Coordinator

Department: Support Services and Finance

Reports to: Manager- Support Services and Finance

Location: Dar es Salaam, Tanzania

Supervises: Secretary, Receptionist, Office assistants cum cleaners, security Guards

Travel Requirements: Some travel

Key relationships Executive Director, Finance Manager, Finance Team, Head of Programmes, Department Managers

A: CORE PURPOSE OF THE ROLE:

Guide, support and supervision the human resources and administration unit to deliver results and ensure effective functioning of all administrative and human resource matters at HakiElimu

B: MAIN RESPONSIBILITIES:

a) Manage and Coordinate Human Resource Activities: (55%)

• Manage all Human Resources issues and ensure staff integrity and security..

• Effectively manage, implement and monitor Department work plans and budgets, and other activities as may be determined in conjunction with the Manager -Support

Services and Finance to further HakiElimu activities.

• Provide technical support/training to the subordinate employees to effectively implement department's work plans.

• Be accountable for the quality, accuracy and competency of the support staff outputs, communication and reports as per annual work plans and budgets.

• Advise, support and report to the Manager- Support Services and Finance on department specific and overall issues.

• Promote, implement and foster adherence to the Policies and other regulations, guidelines and procedures of the Organization.

• Implement and adhere to lawful instructions given by the Manager -Support Services and Finance or Executive Director as the case may be.

• Design and manage staff recruitment including advising and supporting the

Manager -Support Services and Finance on all administrative and human resource issues.

• Ensure that performance appraisal for all employees is done on the agreed dates according to the set standards and employees receive timely feedback.

• Manage HakiElimu medical and group accident insurance schemes and ensure that all eligible staff are enrolled in a timely manner.

• Manage staff benefits such as Pension and Staff Welfare Fund.

• Administer staff leave schedule and ensure that it is accurately recorded in the “leave register”, reconcile with attendance register and quarterly update staff on leave balance. .

• Prepare staff contracts as per the set standards, after receiving inputs from relevant managers and sending them to Executive Director for approval.

• Ensure adequate preparation of the department’s monthly reports on time and up to standard.

b) As a member of the Management Team :( 15%)

• Support the Leadership of the Organisation

• Ensure that the required support is provided promptly, at scale and in line with the rules and principles of HakiElimu.

c) Administrative Policy Management ( 20%)

• Create staff awareness on Administration Policies by conducting learning sessions on the same at least once per quarter.

• Regularly review Administration Policies and advise the Management accordingly.

d) Planning and Budgeting (10%)

• Prepare annual and quarterly activity work plans, budgets and reports of the unit

• Organize, supervise and support unit employee/interns to implement unit work plans and achieve unit objectives and results.

C: PERSONAL SPECIFICATIONS, BEHAVIOURS AND CONDUCT:

1) Minimum Skills and Experience-Essentials

• Degree in Administration/Human Resource or it’s equivalent

• At least three years of experience in Administration/Human Resource Management

• Proven Human Resource/People Management skills

• Keen attention to detail

• Strong communication skills

• Proficiency in computer use, including Word Processing and Spreadsheet skills

• Ability to work under pressure and be on top of things with minimal supervision to meet deadlines

• Ability to e to handle and deal with confidential information in an appropriate manner

2) Personal Attributes and behaviours

• He/she should be a committed person with the following attributes: (a) ability to motivate and support staff; (b) creative, imaginative and analytical; (c) high integrity :

(d) respects self and others, tolerant and team player; (f) self driven nd fast learner ; (g) willing to take challenges and responsibilities and (h) ethical with high standards.

3) Code of Conduct

• To uphold HakiElimu’s financial policies and procedures, staff code of conduct and

Organizational values, act the organization, as a role model.

**You will sign these documents upon joining the Organization and will be accountable to meet these standards.

D: CHANGES AND AMENDMENTS:

This job description may be amended by HakiElimu after consultation with the employee and the supervisor.

SEE JOB DESCRIPTION AND JOB APPLICATION FORM 

 HOW TO APPLY 

All the applications should be sent to jobs@hakielimu.or.tz by 10th February 2022.