Project Technical and Administrative Officer

  • East African Community
Posted over 2 years ago
About the job
  • Job Type : Contract

  • Industry : Law ,

  • Education Level : Senior level

Job Description

The East African Community is a regional intergovernmental organization comprising the Republic of Burundi, the Republic of Kenya, the Republic of Rwanda, the United Republic of Tanzania, Republic of South Sudan and the Republic of Uganda with its Headquarters in Arusha, Tanzania.

The EAC mission is to widen and deepen economic, political, social and cultural integration to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade and investments.

To support the attainment of the above   mission, the East African Community and EU Regional Office in Tanzania under the 11th EDF, mobilized a grant of EURO 4,562,338 to support EAC’s Joint Response to Regional and Cross-Border Security Threats. Part of the grant will be used to support the salaries of staff.

This is an exciting opportunity for highly motivated and result-driven professionals who are citizens of East African Community Partner States (Burundi, Kenya, Rwanda, Tanzania, South Sudan and Uganda) to apply for the following position tenable at East African Community-Secretariat.


(REF: EAC/HR/2020-21/57)

Grade                         :           P2

Organ                         :           EAC Secretariat

Reports to                  :           Project Coordinator

Station                        :           Arusha, Tanzania

Main Purpose of the Job:

Provision of technical and administrative support to the project .

Duties and Responsibilities:

  1. Preparation of terms of reference for consultancies/studies and follow up
  2. Development of background papers and invitations for trainings and meetings
  3. Scheduling of trainings and meetings in line with the implementation plan
  4. Oversight of development of training manuals and programs
  5. Organization of Trainings and Meetings
  6. Development of initial concept papers for Topical Seminars and Conferences
  7. Compilation and dissemination of post activity reports
  8. Monitoring and evaluation of project implementation in line with the logframe
  9. Follow up on procurement with the Project Admin Assistant
  10. Liaison with Civil Society and Academia stakeholders on relevant project implementation components
  11. Preparations of Reports/Research outputs for dissemination
  12. Preparation of Regular Briefing notes to both internal and external stakeholders as may be required.
  13. Ensure meticulous maintenance of project records
  14. Preparation convening and follow up of Technical Steering Committee decisions
  15. Support to Project Manager on communications and visibility
  16. Any other duties as may be assigned by the project manager
  17. Provides administrative support such as assisting consultants, responding to inquires;
  18. Schedules and coordinates meetings, events, travel and accommodations arrangements and/or other similar activities;
  19. Produces general memoranda, presentations and reports as directed by the Project Manager;
  20. Assist in the logistical aspects of the Regional Technical Steering Committee, Project Steering Committee and the Sectoral Coordination Committee meetings;

Qualifications and Experience:

  • Master’s Degree in Social Sciences/Law
  • 8 years of experience in which 3 years should be at senior level in the area of Peace and Security

Skills and competencies:

  • Team Work, Leadership, Results Oriented , Communication, Negotiation, Problem Solving, Judgment/Decision Making, Team player, etc
  • Tolerant and good communicator both oral and written Command of English language and report writing skills.
  • Time bound Result oriented, Conflict management skills, Culturally , religiously and gender sensitive. Creative and willing to take initiates, Able to work with minimal supervision.
  • IT compliant. Should have financial/Project management skills. Must have in-depth knowledge of the EAC integration process ,Peace and Security imperatives and the links with EU, other RECs and the Africa Union Knowledge of Regional Security Dynamics.

Eligibility for applications:

Applicants from  all EAC Partner States are eligible to apply for the above position.

Terms and Conditions of Service:

The above position is tenable for a contract of 20 months.

Fringe Benefits:

This project position offers salary and other attractive fringe benefits as per the project agreement.

Education Qualifications:

All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.

All professions that require registration with  specific professional bodies will be expected to  be in compliance with such  requirements .

Relevant Working Experience:

Internship, training and apprenticeship will not be considered as relevant work experience.

Equal Opportunity:

The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

How to Apply:

Interested candidates who meet the qualification and experience requirements for the above mentioned position are advised to :

  • Fill in the application form attached (download from here));
  • attach their application letter,  a detailed CV, Copies of   certified academic certificates  ,  and a copy of National Identity Card or Passport in PDF format scanned in one (1) file.
  • Please quote the respective reference number on both the application letter and envelope.
  • For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below.

Applications should be submitted to the address below not later than  Friday, 25th  February  2022.

This is a re-advertised position; however, shortlisted candidates following the advertisement dated June 2021 are not required to resubmit their applications.

Please note:

1.         You may submit your application either electronically or in hard copy but not both.

2.         Applications which do not :

    • have EAC application form;
    • indicate nationality and age;
    • have the reference number;
    • or have an application letter attached;
    • have certified copies of their academic degrees and other professional Certificates;
    • or fail to provide three referees will be disqualified.

3.         Only qualified candidates will be contacted

4.         EAC Staff Rules and Regulations preclude considerations of applicants above 55 years of age.

Please note that EAC does not require candidates to pay money for the recruitment process. All invitations for interviews will be done in writing.

 A due diligence will be conducted for all successful candidates in respect of their academic certificates (certification by  a recognized higher education body in respective Partner States)  and employment records .

The Secretary General
East African Community
P. o Box 1096
Arusha - Tanzania.
Tel: +255 27 2162100
Fax: +255 27 2162190
Website :


About the Company

Regional Organization mandated by the Government of Kenya, Tanzania , Uganda , Rwanda , Burundi and South Sudan to Spearhead the East African economic, social , cultural and political integration agenda.  

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