Job Type : Full Time
Industry : Human Resources
Education Level : Junior Level
Department: Operations
Reports to: HR
& Logistics Officer
Length: 24-
months with possibility to extend based on performance and budget
About Americares:
Americares is a health-focused relief and development
organization that saves lives and improves health for people affected by
poverty or disaster. Each year, Americares reaches more than 90 countries,
including the United States, with life-changing health programs, medicine and
medical supplies. Americares is the world’s leading nonprofit provider of
donated medicine and medical supplies. For more information, visit
americares.org.
Position Summary:
The Office Assistant will work under the direct supervision
of the HR & Logistics Officer to perform her/his assignments within the
office. He/She will support day-to-day administrative and logistical tasks
related to the implementation of office and project activities. Among other
duties, he/she will handle office reception duties, ensure cleanliness of
office facilities, replenish kitchen related stocks, detect and report faults
in office premises.
Female candidates are strongly encouraged to apply.
Duties and
Responsibilities:
·
Manage the reception area including assisting in
receiving and screening all incoming visitors in accordance with Americares
security procedures to identify them and determine the nature of their visit.
Keeps a log of all visitors showing their name, time of arrival, who they
visited and time of departure.
·
Assist in operating incoming and outgoing calls
as required by caller, determines the nature of the call, and decides on
appropriate routing.
·
Assist in photocopying, scanning, and
maintaining the copier machines, notifying the HR & Logistics Officer when
service and supplies are required. Make sure the
printing/documentation/photocopying area is well organized.
·
Prepare coffee, tea, or other refreshments for
staff.
·
Assist in arranging meetings/conferences and
ensure all the requirements for the meetings are met
·
Ensure cleanliness of the office, dusting of all
computers and printers and other office machines. Monitor and ensure adequate
cleaning of kitchen and washroom supplies
·
Ensure that all general public areas are neat
and clean.
·
Handle pick-up and delivery of items for the
office as required.
·
Assist the HR & Logistics Officer in physical
asset verification and tagging of assets.
·
Ensure all invoices received from vendors are
recorded, supporting documentation attached and forwarded to Finance.
·
Support in updating stationery/sundries in the
store, issuing of stationery to staff and preparation of list for re-order
level.
·
Ensuring supplies received are put away in the
store or distributed to the users accordingly.
·
Performs any other duties as assigned by the HR
& Logistics Officer.
Knowledge, Skills and Abilities
·
Clear speaking voice, neat and pleasant
appearance.
·
Good understanding of basic grammar.
·
Ability to deal congenially and effectively with
people, both in person and over the phone.
·
Ability to be consistently organized, diplomatic
and conscientious.
·
Able to handle multiple tasks efficiently.
·
Able to report to work and maintain time
schedule and work extra hours as needed.
·
Willing to learn, use and maintain office
machines and assume responsibilities as skills increase.
·
Ability to perform all duties and
responsibilities in a timely manner with minimal supervision.
Minimum Qualification
• Diploma or certificate in Business Administration, Office
Management or other relevant field plus, a minimum of three years working
experience.
• Preferred experience with medium-to-large sized national
or international organization.
• Experience must reflect knowledge, skills and abilities
listed above.
Core Americares
Responsibilities:
·
Foster Americares values of responsiveness,
results orientation, collaboration, efficiency, and integrity.
·
Coach, support and develop staff to increase
individual and team effectiveness; and
·
Develop and manage implementation of plans to
increase team operating performance, including SOPs and other efficiency
initiatives.
How to Apply:
In order to be considered for this position, the applicant
should submit the following items in an expression of interest to Americares:
·
Curriculum vitae or resume that clearly spell
out qualifications, experience.
·
Cover letter highlighting interest in the
position and relevant skills
· Academic credentials
Americares is a health-focused relief and development
organization that saves lives and improves health for people affected by
poverty or disaster. Each year, Americares reaches more than 90 countries,
including the United States, with life-changing health programs, medicine and
medical supplies. Americares is the world’s leading nonprofit provider of
donated medicine and medical supplies. For more information, visit
americares.org.
You need to Login / Create an account in-order to apply for this job
Click here to Login