Job Type : Contract
Industry : Administration/Operation
Education Level : Senior level
Reports To: Finance and Administration Manager
Job Summary:
Project Administration Officer ensures smooth running of an
office on a day-to-day basis and manages a team of administrative and support
staff including general services drivers. She/He ensures compliance with
organization policies and donors’ requirements by performing periodic cost
analysis of the organization properties, maintain fixed assets register,
participate in stock taking of equipment, stationary etc.
Duties and
Responsibilities:
1. To manage and make personnel recommendation for decisions
on staff under administration division in terms of the recruitment,
professional development, performance appraisal, and training needs of the
facility, procurement and supply chain department.
2. To oversees and supervise the daily performance, giving
required mentoring and support to improve performance and carry out performance
evaluation to subordinates.
3. To be responsible in preparing, maintaining/revising
policies and Standard Operating Procedures (SOPs) on respective departments.
4. To supervise and oversee procurement processes that
include but not limited to the requisitioning, quotation search, evaluation,
selection, delivery, inspection and verification of goods and services.
5. To represent department at various meetings with
administration, external agencies, professional organizations, and other
groups.
6. To review, analyse, research and recommend to the
management on cost cut and cost savings strategies in order to realize more
targets and increase operational efficiency.
7. To develop procurement plan on a regular basis based on
work plan and budgets and ensures that procurement for program and operations
are executed within the approved budget and timely with full compliance with
organization and donors’ requirements.
8. To maintain fixed asset register, participate in stock
taking and analyze and reconcile variances.
9. To perform periodic cost analysis of the organization
properties.
10. To oversee projects stock levels to avoid out of stock
situation and promotes best practices
11. To oversee fleet utilization, timely maintenance and
repair
12. To ensure office building is maintained in good
condition at all times
13. To maintain MDH Geita store through receiving, issuing,
keeping records and reporting.
14. To perform any other related activity as may be assigned
by the supervisor.
Required Qualifications: Education, work experience and skills:
1. Bachelor Degree or Advanced Diploma in Business
Administration or related field.
2. At least five (5) years of experience in operation,
administration or logistics in a recognized organization.
3. Experience in managing facility and program logistics in
donor funded projects.
4. Good communications skills with fluency in spoken and
written English and Kiswahili.
5. Computer software applications working experience such as
MS Word and Excel.
6. Ability to plan, develop and work both independently and
as part of a team.
7. A person of high-level integrity and honesty.
8. Hardworking and ready to work under pressure to meet deadlines.
How to Apply:
Interested candidates for any of the above positions should submit an application letter, a detailed copy of their CV, names and contact information (email addresses and telephone numbers) of three work related referees. The candidate MUST clearly indicate the Title of the position applied for (as it appears in the advertisement) on the heading of the email. Applications should be submitted to the Human Resource Director through email hr@mdh.ot.tz by 30th September 2021. MDH DO NOT have any agents and DO NOT charge any fees to the interested candidates. Kindly note that only shortlisted applicants will be contacted
(MDH) is an indigenous-Tanzanian non-Governmental Organization with principal place of business in Tanzania. MDH's central office is located at Mikocheni B, along Mwai Kibaki road in Dar es Salaam.
MDH’s work is primarily in public health service and research in Tanzania and the world at large. MDH seeks to mobilize and engage a team of skilled, experienced and motivated Tanzanian professionals to work in collaboration with the government and with other local and international experts to address public health priorities through evidence based interventions.
MDH’s core business encompasses design, implementation and
evaluation of programs and research in Communicable diseases, Chronic
non-communicable diseases, Reproductive, maternal, newborn and child health,
Nutrition, Health Information Systems, Health System Strengthening and others.
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