Job Description
Requisition ID:
req21002
Sector: Grants
Employment Category:
Regular
Employment Type:
Full-Time
Open to Expatriates: No
Location:
Location: Kasulu,
Tanzania
Background/IRC
Summary:
The International Rescue Committee responds to the world’s
worst humanitarian crises and helps people whose lives and livelihoods are
shattered by conflict and disaster to survive, recover, and gain control of
their future.
IRC has been present in Tanzania since 1993 and initially
focused its response on meeting the needs of refugees from Rwanda, Burundi, and
the Democratic Republic of Congo. Since the initial influx, IRC Tanzania has
continued to tirelessly serve the needs of both refugees and host communities.
In 2020, IRC Tanzania reached 250,000 people across three refugee camps and
within the broader population. Our work focuses across Protection (including
GBV, Women’s Empowerment, Child Protection and Protection and Rule of Law),
Education and Health (including mental health and sexual reproductive health).
IRC in Tanzania is funded by a range of high profile
institutional and voluntary donors, including governments, international
organizations, corporations, and foundations.
Job
Purpose/Objective:
The Senior Grants Manager (SGM) is responsible to support in
the management of IRC’s grants portfolio in Tanzania. This position is key in
managing the grants portfolio throughout the project cycle and in ensuring
compliance with donor and IRC requirements and business development efforts.
The SGM reports directly to the Grants Coordinator and will have immediate
supervision for field-based Grants Officers. The position is based in Kasulu
with periodic travel to other IRC’s field offices and project sites, as needed.
The SGM will work closely with program staff, finance, and operations on
compliance, donor regulations, reporting, and business development. S/he will
also liaise closely with IRC’s global Award’s Management Unit to meet
organizational performance goals for grants management.
Key Responsibilities:
Grants Management and
Compliance
- Oversee and manage donor and internal reporting processes,
ensuring high-quality, well-written and timely reports are submitted. Prepare
and circulate templates, coordinate inputs, and review and edit in line with
donor expectations and contractual deadlines.
- Maintain close collaboration with all relevant departments
in their preparation.
- Ensure that IRC’s grants in Tanzania are well-administered
and implemented in compliance with the relevant donor regulations and IRC procedures.
- Ensure the smooth roll out and adherence to IRC Project
Cycle Management (PCM) through coordinating programme design, planning,
opening, implementation, closing and learning meetings.
- Support coordinating and facilitating in country Budget vs
Actual (BVA) discussions to provide grant specific compliance guidance and
address challenges in grant health
- Support the Grants Coordinator and program teams to provide
timely responses to donor and HQ grant-related requests.
- Ensure quality information management related to grants by
overseeing the regular maintenance of online grant files (OTIS and Box),
reporting calendars, and updating of internal IRC documentation and Grant Unit
tools
- Support program and partnership staff in grant revisions,
cost extensions, no-cost extensions, budget realignments, and other amendments
as require.
- Act as a focal point
for donor rules and regulations and provide support to program team on
questions around compliance.
- Identify potential compliance concerns and flag them to the
Grants Coordinator as required.
Program Design &
Proposal Development
- Working with the Grants Coordinator, technical leads, and
technical advisors, support the development of comprehensive program design and
develop funding proposals/concept notes, appropriate to context and aligned
with the country-level Strategic Action Plan.
- Support development of concept notes and proposals,
providing both writing and editing support, as required
- Assist Grants Coordinator in donor/HQ liaison and
communication as requested.
Sub-grant management
- Support in the reviews of sub-grants for compliance with
donor rules and regulations
- Provide feedback and request clarifications on sub-grant
documents that have been submitted for approval
- Support in the drafting of partner agreements
- Support in keeping of proper and updated master files on
sub-grants both hard copy and in box.
- Support in the facilitation and oversee all internal,
external, and sub-grantee reporting with programs and finance, ensuring
high-quality, well-written and timely reports meeting donor and IRC
requirement.
Donor Relations and
Communication
- As requested, liaise with donors regarding grants and grant
management particularly field level donor engagement.
- Maintain excellent relationships internally within IRC and
with all IRC's existing partners, and local authorities.
- Maintain necessary donor files on grants including hard copy
and box.
- Ensure regular reporting for the NGO Registrar is complete,
in partnership with the External Liaison.
People Management and
Capacity Building
- Directly supervise field based grants staff, building their
capacity and supporting their professional development.
- Build grant management capacity of field staff by assisting
Grants Coordinator in trainings, and providing support in report writing,
proposal development, budget management, IRC-specific tools, and other topics
as/if needed.
Key Result Areas
- Donor and IRC compliance
- Effective Grants Operational Meetings
- Effective partner management
- Quality Proposals (Narratives and Budgets)
- Quality reports
- Proper record keeping
Qualifications
Required Experience
& Competencies:
- Bachelor’s Degree (Master’s Degree preferred) in
international relations or a related field, or relevant work experience Fluency
in English and Swahili, spoken and written.
- At least three years’ work experience in
humanitarian/development setting with proven field-based experience with grants
management and business development
- Experience with program design and proposal writing
(including logical frameworks).
- Sound budget development capacity and financial management
skills.
- Prior knowledge of donor regulations (BPRM, FCDO, GFFO,
UNHCR, UNFPA etc.)
- Good communicator with strong organizational, time
management and analytical skills.
- Ability to carry out responsibilities and lead tasks
independently while being a strong team player for the grants team.
- Excellent problem-solving skills, and proven track record to
handle pressure and improve grant management processes.
- Excellent inter-personal, cultural, and diplomatic skills.
- Strong capacity to mentor and build capacity of staff.
Professional Standards: The IRC and IRC workers adhere to
the values and principles outlined in the IRC Way – Code of Conduct. These are
Equality, Integrity, Service, and Accountability. In accordance with these
values, the IRC operates and enforces policies on Beneficiary Protection from
Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal
Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several
others.
Warning :
Please note that the IRC does not charge a fee at any stage
of its recruitment process (application, interview meeting, processing,
training or any other fee). IRC does not request any information related to
bank accounts. If asked of any payment please contact
TZ-Recruitment@Rescue.Org.
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