Job Type : Full Time
Industry : Administration/Operation
Education Level : Senior level
Tanzania Private Sector Foundation (TPSF) is an apex private
sector organization, formally incorporated under the Companies Act (Cap 212) on
4th November 1998. As a focal private sector organization in Tanzania, mandated
to promote private sector development and ensure effective engagement with the
private and public sector. TPSF has been at the forefront in championing
social-economic transformation and advocating for reforms to enhance Tanzania’s
business environment and investment climate.
2.0 Main Duties and
Responsibility
Under the overall guidance of Executive Director, Executive
Assistant acts as a first point of contact for Executive Director (ED). He/she
is responsible for managing the schedules and communications for Executive
Director, execute secretarial and administrative role of the Executive
Director’s office.
• Act as a first point of contact for Executive Director’s
office.
• Manage administrative tasks for Executive Director
including completing expense reports, arranging travel plans and compiling
documents for travel related meetings.
• Initiate Executive Director’s engagements with various
stake holders on trending matters related to private sector.
• Plan, coordinate and manage active calendar of appointment
for ED.
• Prepare and compose correspondences addressed to the
Executive Director.
• Manage and follow up on incoming issues and concerns
addressed to the ED by determining appropriate course of action, referral, or
response.
• Providing project support, reviewing and summarising
reports, presentations, and documents suitable for presentation at Board and
Executive level.
• Provide high level secretariat support to key internal and
external meetings involving the ED, including preparing agendas,
co-ordinating/writing papers, producing minutes, and ensuring follow-up actions
are progressed.
• Ensures that the ED’s bio is kept, updated and responds to
requests for materials regarding the Executive Director and the organization in
general.
• Organise and keep track of all projects and files handled
by the ED. Create and maintain databases and tracking systems.
• Follow up on contacts made by the Executive Director,
support and maintain ongoing relationship.
3.0 Essential Qualifications
A suitable candidate should hold following qualifications
and skills:
• Strong organizational skills that reflect ability to
perform and prioritize multiple tasks seamlessly with excellent attention to
detail.
• Strong interpersonal skills and the ability to build
relationships with stakeholders, including staff, board members and external
partners.
• Expert level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with
strong decision-making capability.• Emotional maturity.
• Bachelor Degree in Public Relations, Business
Administration, Development Studies or related courses from a reputable
university.
• 7 years of work experience, with 3 years’ experience of
Executive Assistant role.
• Experience in Private Sector Organisation’s is an added
advantage.
Method of Application
All applications should be submitted to recruitment@tpsf.or.tz enclosing cv and cover letter before or on 3rd
November, 2021
TPSF provides a platform for the private sector to engage in
Public-Private Dialogue (PPD) at the local, national and international levels.
The Foundation opens potential markets for it’s members through business forums
and participation in local and international trade fairs, as well as offering
programs to build the capacity of members to become competitive.
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