About the job

• Job Type : Contract

• Industry : Administration/Operation

• Education Level : Senior level

Job Description

Reporting To: Country Director - Pact Tanzania and Project Director – ACHIEVE Tanzania project

Direct reports: Administration Assistant/Receptionist – Dar office (Matrix Line Management)

Project: ACHIEVE Tanzania 

Contract Duration :  1year (Renewable) 

Application Deadline : Sunday - 24th October 2021 

Pact Overview:

At the heart of Pact is the promise of a better tomorrow.  The promise of a healthy life.  Of a decent livelihood. Of sustainable natural resources that benefit communities.  Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.

Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

Position Purpose:

Reporting to the Country Director (CD), Pact Tanzania and the Project Director (PD), ACHIEVE Tanzania project, the Executive Assistant to the Country Director and Project Director will serve as the primary point of contact for internal and external communication on all matters pertaining to the Office of the Pact Tanzania Country Director and the Project Director of ACHIEVE Tanzania project. The Executive Assistant will also serve as a liaison to the Pact Tanzania Country Management Team (CMT) and the ACHIEVE Tanzania project Senior Management Team (SMT) and he/she, will be responsible for organizing and coordinating executive meetings, executive calendars, executive travel plans, executive administrative duties, and external relations efforts for the Pact Tanzania executive office and that of the ACHIEVE Tanzania project. He/she must have impeccable written and oral communication skills, possess an extensive network with the government and NGO administration sector, be creative, intuitive and have the ability to exercise sound judgment in a variety of situations.

As the Pact Tanzania Country Office establishes its board, the Executive Assistant serves as a liaison to the Pact Tanzania board of directors and the Pact Tanzania Country Management Team (CMT). He/she will assist the Pact Tanzania Country Director in scheduling Pact Tanzania board meetings, assembling and distributing Agendas and Board Packets, and notifying the public and Pact Tanzania employees of the Board's actions.

Requirements

Education:

Minimum of a Bachelor’s Degree in Law from an accredited institution or a Bachelor’s degree in Business Administration, Human Resource Management, or relevant field of study. Post-graduate training will be an added advantage.

Experience:

•  Minimum of four (4) years relevant working experience in a similar role, preferably with an International NGO in a high-level administrative or executive position.
•  Experience working with a Board of Directors/Governing Board of an NGO is required.
•  Demonstrated experience of producing technical and managerial communication (letters), reports, minutes and presentations
•  Practical knowledge of government of Tanzania and USAID hierarchy and communication channels

Essential Person Specification Requirements:

• Excellent written and oral English and Kiswahili skills (ability to express ideas clearly and effectively, both in spoken and written English)
• Strong computer literacy and proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook) and excellent documentation skills are a must.
• Strong analytical skills and strategic planning abilities.
• Ability to prioritize, work efficiently, and meet deadlines
• Detail-oriented with excellent planning skills
• Ability to think several steps ahead and anticipate needs and challenges
• Ability to works independently with minimum supervision
• Must be proactive in meetings and exceeding needs of the Country Director (CD), Pact Tanzania and the Project Director (PD), ACHIEVE Tanzania project, and for the Pact Tanzania Board and Board Committees and other leaders
• Confident presentation skills, able to be assertive but with sensitivity and respect towards others
• Good listening skills and ability to maintain absolute confidentiality
• Ability to work in and contribute to a team-building environment
• Ability to communicate with people from different backgrounds, cultures, and levels of authority
•  Willing and able to travel as required. Must be willing and available to work evenings and weekends according to event-related scheduling.
• Good Understanding of Pact and Pact Tanzania’s policies and procedures
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Excellent planning, coordination, and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities.
• Ability to maintain confidentiality and discretion with a high level of professionalism
• Ability to work in partnership with team members, partner agencies, and community members.
•  Ability to proactively take during crisis management or troubleshooting as necessary on issues related to the CD and PD.

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